BuildFlow puts your projects, crew, money, and clients in a single live workspace — the office sees everything, the field logs everything, and clients watch it happen. Here's how it fits together, and how to start in about ten minutes.
The system
Everyone signs in to the same project data, but each role gets its own view — nobody sees more than their job needs, and nothing gets copied between tools.
Who gets what
Creates projects, invites everyone, sees all money and every report. The only unrestricted seat.
$29 / month
Runs the jobs they're assigned — schedules, field ops, procurement — with permissions you control.
$15 / month
Clock in, update tasks, snap progress photos, log receipts, work through punch lists — all from a phone.
$15 / month
Clients follow progress and approve stages; vendors bid packages and track POs. Their access costs you nothing.
Free · unlimited
Feature map
The sidebar groups everything by how a job actually runs — from first estimate to final warranty call.
Every project moves through the same 12 construction stages — with tasks, photos, receipts, and crew assignments attached to each one.
Geo-aware clock-ins, one daily report per project per day, punch lists with proof photos, and a searchable photo log.
Budgets vs. actuals, invoices with retainage, AIA-style pay apps, purchase orders, bank-feed imports, and a real general ledger.
Snap a receipt and it becomes an expense. Upload a blueprint and get a takeoff. Rough notes become a clean daily report.
Stick a tag on the machine. Tap it with any phone to pull up the asset and log service, fuel, or a status change on the spot.
Real-time project channels and DMs for the team; polished progress portals for clients; bid and PO workflow for vendors.
Quick start
Six steps, about ten minutes. Steps 1–4 are yours; step 5 belongs to your crew.
Sign up at build-flow.us with your email and company name. Every new workspace starts with a 15-day free trial — no card required to look around.
Name it and enter the site address — BuildFlow verifies the location and pulls in local weather and nearby supplier info automatically.
Projects → New Project
Add project managers, workers, clients, and vendors by email. Each person gets their own login with a temporary password sent automatically — no accounts to hand-build.
Workers → Add Worker · Add Manager
Open the Assignment Center and toggle who works on what. Assignments control everything a worker or client can see — change them any time.
Projects → Assignment Center
Your crew signs in on their phones: clock in, work the task list, snap photos, file the daily report. Weak signal? Everything saves locally and syncs when coverage returns.
Budgets burn down, charts fill in, and the watchboard flags anything drifting — overdue punch items, stale reports, costs outrunning signed revenue. That's the whole loop.